Type: article
Parent page: Community Service Events

One of the most valuable things that a local community action group can do is organize special events for the benefit of their local community. These events have two advantages. Firstly, they help to promote the cause that the group was set up to advocate. Still, they can also help to raise awareness of the group itself and offer a good opportunity to bring in new members and raise the profile of the organization.

How to Plan an event

The secret to a successful event is doing as much advance planning as possible. This means that things are much more likely to go smoothly on the day of the function itself and removes a lot of the risks and stresses that can pop up for the event organizer on the day. This means that they are much freer to enjoy the event that they have worked so hard to put together. Within reason, a good way of doing this is to do as much contingency planning as possible.

This means thinking of problems that could potentially occur at the event and coming up with solutions for them ahead of time. This reduces the chances of a problem creating panic and issues for those at the event while it is in progress. The contingencies could be as simple as a plan for what to do if it rains during the event. It could be a more serious event that is unique to the specific circumstances of a particular gathering.

This type of planning may seem a little over the top, but it is the secret to a smooth and successful event. Once people have run a couple of occasions, they tend to have a better idea of the types of issues that can crop up, which tends to make their contingency planning more effective.